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Statutes


STATUTS de l'Association pour le Soutien de l'Enseignement International sur la Côte d'Azur (ASEICA)

 

PREAMBLE


Due to the international nature of the Provence - Alps - Côte d'Azur region, and the presence of many multinational companies, as well as the work undertaken by the authorities to attract additional foreign investment to the International Sophia Antipolis Science Park, an association was created in order to satisfy schooling needs, to support international education on the Côte d'Azur.


ARTICLE 1 Designation

 

ASSOCIATION POUR LE SOUTIEN DE L'ENSEIGNEMENT INTERNATIONAL SUR LA COTE D'AZUR (ASEICA) - Association to support international education on the Côte d'Azur.


ARTICLE 2 Legal Form

 

The association created is non-profit-making, governed by the Law of 1 July 1901. The scope of the present association is defined in the Statues below.


ARTICLE 3 Objectives

 

3.1 Promote and provide international education, in particular, preparation for French examinations and/or those recognised by the French State.

3.2 Promote multilingualism and co-operation between different nationalities and cultures.

3.3 Participate or contribute to the running of the different present or future associations that share our objectives.


ARTICLE 4 Duration


The duration of the association is unlimited, barring a decision to the contrary at the extraordinary general meeting.


ARTICLE 5 Head Office

 

5.1 The head office of the association is located at the following address:-

Postal address :
ASEICA,
BP 90312,
06906 SOPHIA ANTIPOLIS Cedex
France

Geographical address :
ASEICA
Centre International de Valbonne
190 rue Frédéric Mistral,
06560 VALBONNE, France

 

5.2 It may be transferred to any other location, simply upon a decision by the Board of Directors.


ARTICLE 6 Membership

 

6.1 Membership is acquired for a twelve month period beginning on July 1st and continuing through June 30th of the following year.

6.2 May become members of the association:
• The parents of a family having at least one child educated by ASEICA, otherwise the legal representative.
• Staff members of ASEICA, if their family is not already represented.

6.3 Students may not become members of the association, except in the specific case where they are legal adults and pay their own tuition fees.

6.4 The Board may admit any individual, association, or group as an honorary member.

6.5 Honorary members are not required to pay the annual membership fee, and may not vote at General Meetings.

6.6 Membership in the association is immediately revoked without reimbursement of the membership fee as soon as one of the conditions of 6.2 is no longer fulfilled, or for one of the following reasons:
• Written resignation
• Death
• Revocation decided by the Board for non-payment of membership dues or tuition fees, or for a serious fault.


ARTICLE 7 Finances

 

7.1 The annual resources of the Association comprise:
• membership fees,
• sums collected for tuition fees and extracurricular activities,
• Investment income generated by its assets,
• gifts, legacies, grants, subsidies and all other financial sources authorised by law.
7.2 The Association funds all administrative and educational expenditure it provides, to the extent that the costs are not paid for by the Ministry of Education or any other French or foreign administration.
7.3 A reserve fund is established with any excess revenues that may result from the operation of the Association. This fund is used to finance any legal obligations which the Association required to meet, any unforeseen expenses and, more generally, to ensure a solvent management of the Association.
7.4 The accounting year ends on June 30 of each year.
7.5 The accounts of the Association shall be audited by an Auditor (Commissaire aux Comptes). This exercise will lead to a general report and a special report on regulated agreements within the scope of its mission.

 

ARTICLE 8 Responsibility of members and board members

 

In the case of contractual engagements, the association itself is the legally responsible entity. No member or board member may be held personally responsible for engagements made in the name of the association.


ARTICLE 9 The Annual General Meeting (AGM)

 

9.1 The annual general meeting is to be held during the first semester of each calendar year on the day, at the hour, and place specified in the convocation sent by the board.

9.2 The convocations must be sent four weeks before the meeting by normal mail service along with the meeting's agenda as established by the board.

9.3 With the exception of election of board members (see 14.2), decisions at the AGM are adopted by absolute majority of all members present or represented by proxy on the basis of one vote per member. In the case of a tie, the president's voice is decisive.

9.4 Any member of the association may be represented by another member of the association to whom he has given his proxy. No member present at the meeting may hold more than five proxies.

9.5 An attendance sheet signed by the members on their entrance into the meeting will serve as a record of those members present and those represented by proxy.


ARTICLE 10 Powers of Annual General Meeting

 

10.1 It proves the activity of the board on the basis of the President's Report presented at the meeting.

10.2 It approves the treasurer's report on the basis of the accounts presented at the meeting, which have been previously verified by an outside, independent accountant.

10.3 It adopts the association's budget.

10.4 It fixes the membership fee.

10.5 It elects the board (see 14.2)


ARTICLE 11 Extraordinary General Meeting

 

11.1 An extraordinary general meeting may be called at any time by the board, if judged necessary or on receipt of a written request from at least 25 per cent of the members of the Association. Amongst other things, an extraordinary general meeting may modify the articles of the Association, or vote its dissolution.

11.2 The notification of members of the meeting, voting and other operational aspects etc. are identical to those of an ordinary general meeting (see 13).


ARTICLE 12 Powers of the Extraordinary General Meeting

 

12.1 It can adopt and modify the Articles of the Association via a simple majority of those members present or represented.

12.2 It can decide on the dissolution of the Association, by a majority of three quarters of those members present or represented.

12.3 All other decisions of an extraordinary general meeting are taken by a simple majority of those members present or represented.


ARTICLE 13 Summons and Agenda

 

Meetings may be called at least fifteen days in advance by letter or email stating the purpose of the meeting.

In the latter case, the board shall collect the active email addresses of each member who accepts this type of meeting.

As such, those members undertake to inform the Board of any change in e-mail address as quickly as possible.

The agenda is prepared by the Board; only proposals from the Board or those communicated to the Board a month before the meeting with the signature of a quarter of the association members can be raised.

The Assembly can only deliberate on the items listed on the agenda.


ARTICLE 14 The Board

 

14.1 The Association is administered by a board consisting of 9 to 11 members elected at the Annual General Meeting from amongst the membership of the Association, (who are up-to-date with their payments), and cannot be employees of the Association. They may be reelected indefinitely.

During the first meeting following its election, the board will elect from amongst its members the following officers:
a) A President, the legal representative of the Association.
b) A Vice-president who replaces the President in his/her absence.
c) A Treasurer, who is responsible for the management of the Association's funds.
d) A Secretary.

14.2 The board is elected for a period of one year from 1st July. A list of names is submitted to the annual general meeting for election and no substitutions or deletions are permitted from the list. An absolute majority on the first round of voting or a relative majority on the second round of voting is required.

14.3 A member of the board must resign in writing. In this case the board may co-opt a replacement from amongst the members of the Association, and eventually proceed to a formal election of the new board member.


ARTICLE 15 Functioning of the Board

 

15.1 The board shall meet as often as it considers necessary, and on demand by its president, or at the demand of at least four of its members.

15.2 The decisions of the board are taken by simple majority of those members present or represented, subject to a quorum of six members being present; in the event over a tie, the vote of the President is decisive.

15.3 The members of the board, not able to be present for a meeting, may give their opinion in writing, and give their power of attorney, to another member of the board.

15.4 The board may, if it wishes, invite guests to its meetings, although these guests may not vote. Any member of the Association may request to be invited to a Board meeting without the right to vote, in writing eight days earlier.

15.5 Any member may at any time submit a written question to the Board, who is committed to respond within a maximum period of two months.

15.6 The director of the section is invited to board meetings, except in exceptional circumstances.

15.7 The members of the board are not paid.


ARTICLE 16 Powers delegated to the Board

 

16.1 The Board is given the right to act in the name of the Association, to perform or authorise any acts or operation permitted an association that is not reserved for the General Assembly, Ordinary or Extraordinary. In particular, it can:

• establish the budget and set tuition fees,
• Define the mission of and appoint the Pedagogical Director and support his/her actions,
• Define the mission of and appoint the Financial Director and support his/her actions,
• recruit and discharge personnel,
• adopt and modify bylaws, and establish guidelines for the direction of the education,
• adopt and modify the distribution of powers of the members of the Board, the Directors, and any other person they when deemed necessary.
• approves the rules as described in the 'Policy Document', the 'staff handbook' and operational rules.

16.2 The participation or contribution of ASEICA in the functioning of another association requires a decision of the Board.


ARTICLE 17 Delegation of Powers

 

Some members of the Board shall have the following powers:


17.1 Powers of the President
• The President represents the Association in all acts of civilian life.

• The President convenes the General Assemblies and meetings of the Board, prepares their work and agenda, and annually submits the moral and financial report of the Association.

• He/she represents the Association in all acts of civilian life and is invested with all powers for this effect. He/she is qualified to legally represent the Association, both as plaintiff and defendant.

• He/she may be assisted by any expert or consultant of his/her choice, even for a fee.

• He /she may conduct activities either through the staff of the Association or by delegation to third parties, persons or institutions, public or private.

• In case of absence or illness, the President is replaced by the Vice-President, in his/her absence, by the oldest member of the Board and in his/her absence, by the Treasurer.

 

17.2 Powers of the Vice-President
• The Vice-President has powers which have been expressly delegated by the President. In the event of absence, incapacity or death of the President, the Vice-President is designated to replace him/her under the terms of Article 17.1 and, during the replacement, has all the powers of the President and assumes all the consequences.

 

17.3 Powers of the Treasurer
• The Treasurer is responsible, in collaboration with the Finance and Administration Director, of the financial and asset management of the Association. As part of this collaboration he/she collects revenues and makes payments under the control of the President. He/she cannot access the contents of the reserve fund without the approval of the Board.

• He/she is responsible for maintaining regular accountancy of all the operations which he/she carries out and reports on his/her financial management and submits the annual accounts to the Annual General Meeting for approval.


17.4 Powers of the Secretary
• The Secretary shall keep the minutes of the meetings and assemblies and, in general, all writings concerning the operation of the Association.

• He/she is responsible for the special register as stipulated by the article 5 of the law of July 1st, 1901 and by articles 6 and 31 of the decree of August 16, 1901. He/she implements the formalities required by these provisions.


ARTICLE 18 Minutes

 

Minutes are recorded of all Board meetings and General Assemblies, (Ordinary or Extraordinary). These minutes are signed by the President and Secretary, and maintained in a special register available to members of the Association.


ARTICLE 19 Dissolution - Liquidation

 

In the event of voluntary, statutory or involuntary dissolution of the Association, the Extraordinary General Meeting must appoint one or more liquidators who shall have the widest powers to get in the assets and pay the debts including payment of any existing contributions by contributories or their heirs or successors if known.


The net assets of the liquidation will devolve to an association having a similar object, or to any public or private establishment recognised as charitable which may be designated by the extraordinary general meeting.

 

ARTICLE 20 Rules

 

The Board may create Internal Rules which must be approved by the Annual General Meeting.
The Rules are intended to regulate various elements not envisaged by the statutes, especially those relating to the internal administration of the Association.


ARTICLE 21 Formalities

 

The Board will fulfil all written formalities of notification and publication prescribed by law.
Authority is conferred for this purpose upon the bearer of the original of these documents.

 

At Valbonne Sophia-Antipolis

The ................................................

In 2 examples.

The President                       The Secretary

 

 

 

 

 

 

This English translation of the ASEICA statutes is for information purposes only and is not legally binding.

 

 

 

 
 
 
 
 
 
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